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How we make your video/Film/Shoot day
Film · Guide 6 of 13

What happens on a video shoot day

The short answer

We arrive early, set up without disrupting your workplace, film interviews and supporting footage to an agreed schedule, check the key shots with you, and finish on time. A typical case study is a half-day shoot. You get a call sheet before the day, so everyone knows where to be and when.

WVFRM crew on a corporate video shoot day in Melbourne

Before the day

A few days out, you receive a call sheet: arrival time, who we are filming and when, the rooms or areas we need, and a contact on site.

Already done

We will already have visited the location with you to confirm the shot list. If we need parking, building access or a site induction, we sort it out with you in advance.

How the day runs

1

Arrival and set-up

We arrive before your team needs us and set up quietly in the agreed space, so meetings and work carry on around us.

2

Interviews

Each person gets a relaxed warm-up off camera first, then a conversation on camera. We keep to the schedule so nobody waits around.

3

Supporting footage

We film the real work happening: people at their desks, on site, with customers. This is the footage that makes the story believable.

4

Check-in on the monitor

Before we pack up, we show you the key shots so you can be confident we have what the video needs.

5

Wrap

We pack down and leave the space as we found it, at the time we agreed.

Who turns up

Our crew is sized to the project and brings cinema cameras, lighting and sound gear.

Case study

Usually a crew of three

Brand film

Five to ten people on set

TVC

Around ten

Content creator

Vertical social content

If you have added a content creator, they film alongside us on the same day.

Example: John Monash Foundation

Still from the WVFRM brand film for the General Sir John Monash Foundation

Our shoot days run the same way whoever is in front of the camera.

For the General Sir John Monash Foundation, we filmed real Scholars for a brand film that ran nationally online and in cinemas.

Read the John Monash Foundation case study

What it costs

Shoot time is the biggest part of any quote.

Case study video
From $3,000
+ GST, half-day production
Event coverage
From $2,000
+ GST, four hours

A content creator on set adds from $600 + GST. See the video production cost guide.

What we need from you

One person on site who can make decisions on the day

A quiet room for interviews, away from phones and foot traffic

Parking, building access and any site induction arranged

Signed release forms for everyone on camera

Staff told in advance that filming is happening

FAQ

Shoot day FAQs

Still have a question? Talk to our team

How long does a shoot day take?

Most case studies and testimonials are filmed in a half day. Brand films and multi-location projects can take a full day or more. Your proposal sets out the shoot time.

Will filming disrupt our workplace?

We plan to avoid it. We set up in agreed spaces, work around your schedule and keep the crew small.

Can we watch the interviews?

Yes, you are welcome to sit in. We ask that only one or two people watch, so the person being interviewed stays relaxed.

What if someone is sick on the day?

Tell us as early as you can and we will rearrange the schedule where possible. If an extra shoot day is needed outside the agreed schedule, a fee applies, so please make sure everyone on your side can attend.

Want to see how a shoot day would work at your place?

Send your brief and we will map out the schedule with you.

Prefer to talk it through? Book a 30-minute call or phone us on (03) 9997 7085.

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